Simplify expense reporting and tax write-offs with Scanner Pro

New Expense Report feature helps small businesses to save time and money with automated expense reporting. With Scanner Pro, you can scan your receipts and the app will capture all key information from your receipts and automatically create reports. 

As a freelancer or a small business owner, you have so much on your plate, that you want to simplify all operations possible. You are constantly on the run, solving pressing matters and making sporadic efforts to organize processes. Dealing with paper receipts is one of these time-consuming things: you need to save them all, keep them neat, organize them, and manually type in details like vendor name and date into expense reports. 

We asked our users about how they approach expense reimbursement, and 31% of survey respondents said they scan receipts and manually fill in the expense report spreadsheet. The most annoying part of the reimbursement process for 29% of them is filling in information about each receipt and for 23% - enhancing the receipt’s image quality.

There are paid solutions for managing expense reporting on the market. However, for most small businesses, hiring an accountant costs too much, and the same goes for enterprise expense management software. 

That’s why we launched an Expense Report to help you simplify the expense reporting process. Now all you need to do is to scan your receipts with Scanner Pro and let the app do the rest. 

Who needs an Expense Report?

Small business employees. If you work for a small business where processing expenses are not done regularly, you will need to create an expense report to be reimbursed for your business expenses. Sending a high-quality expense report with receipts after the business trip will ensure you get reimbursed sooner.

Small business owners. If you own a small business, it's essential to track your spending through an expense report form. An expense report will also help you prepare for tax write-offs when it's time to file taxes.

Freelancers. As a solopreneur or micro-business owner, you might think that expense reports are unnecessary, but they are just as important for your business. Keeping track of your spending for your professional activities is a crucial part of your business's fiscal control, and you should use this information when filing taxes.

How automated Expense Reports save time and money

If you ever saved your paper receipts into a shoe box and assembled them manually into a report, you experienced stress, made costly mistakes in calculations, and had to deal with missing receipts situations. While enterprise expense management software might be too bulky and costly to implement for a small business like yours, a simple iOS app Scanner Pro can automate expense reporting with no commitments and low cost. 

Scanner Pro makes the creation of expense reports easy, especially when you are on the go and need to itemize your expenses every day:

  1. Instead of the tedious process of typing all the details into an Excel spreadsheet, Scanner Pro automatically captures all key information from your receipts needed to build an expense report. This includes the date, vendor, amount, tax, currency, and type (food, hotel, gas, flight, etc).
  2. You no longer need to wait to get to your computer to submit an expense report. The creation, editing, and sharing takes minutes and can be easily done between two client meetings.  
  3. With a simple and quick app, Scanner Pro gets you into the habit of scanning receipts as soon as you get them, so there’s less chance of losing a receipt or them fading. (This could lead to more communication with the vendor or not getting your money altogether.) 
  4. After scanning all of your financial data can be safely backed up in your iCloud for 3 or 7 years by scanning all the receipts in itemized format. This way Scanner Pro minimizes any risks or financial losses, should an IRS audit occur.
  5. Have control and visibility over expenses, keeping track of any business spending.
  6. Create professional-looking and easy-to-read expense report PDFs docs, that you can share instantly with clients and your team. 

How to create an expense report in 5 minutes (or less) 

You may need to create an expense report for your travel and work expenditures, that you want to send to your employer for reimbursement. As a business owner, you may also need to prepare expense reports regularly so that when tax season comes, you know what expenses can be deducted from the total amount owed.

Here is how to do this in Scanner Pro:

  1. Scanner Pro helps you to do high-quality scans as it automatically detects the receipt and crops it out. 
  2. In the upper right corner of the app, tap on the More Menu and select the “Expense Report” option. 
  3. Select all the receipts you want to be included in the expense report and tap the “Continue” button. 
  4. Scanner Pro automatically captures all key information from your receipts, including date, vendor, amount, tax, currency, and type (restaurant, accommodation, travel, etc).

  5. Double-check the report and make any necessary changes, if needed. Do this by tapping the “Edit” button. 
  6. Tap the “Share” button. That’s it, your expense report is ready to be shared.

Pro Tip: Set up an automated workflow to save all of your receipts automatically to the Cloud storage, so you can keep them safe for years. 

The feature is available for a $5 monthly subscription, with free 7 days trial period. You can also use Scanner Pro as a free app to create high-quality scans, organize, and share them with ease.

Try quick, easy, and on-the-go expense reporting with Scanner Pro.

Yevheniia Dychko Yevheniia Dychko

Scanner Pro

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