Privacy Notice
Scanner Pro

Last updated: July 31, 2023

Intro

Readdle Limited (“Readdle” or “we”) welcomes you. We provide you with our application “Scanner Pro” (“App” or “Scanner Pro”) under the Terms of Service.

This Privacy Notice describes which of your personal data Scanner Pro collects, how stores, processes, and uses it, and what happens when you use Scanner Pro.

We collect your personal data according to this Privacy Notice when you use the App. 

We understand you care about your privacy, and we appreciate the trust you place in us. To justify that trust, we embed the latest data security standards, improve our awareness of privacy matters, and comply with the General Data Protection Regulation and other privacy laws.

Please note that we do not collect, track, or store any personal data over what we need to provide and improve our product and services, perform our marketing campaigns as described in this Privacy Notice, and comply with our legal obligations.

Table of Contents

• About Us
• About You
• Personal Data
  • Sources of Data
  • Legal Basis for Processing
  • Technical Data
  • Account Data
  • Free User Data
  • Subscription User Data
  • Expense Report Subscriber Data
  • Support Requestor Data
  • Feedback Provider Data
  • Data Received from Third Parties
• Data Sharing with Third Parties
  • Details
• Data Transfer Outside the European Economic Area
• Security Measures
• Data Subjects Rights
  • European Economic Area Residents
  • United States Residents
  • Do Not Sell My Personal Information
• Privacy Notice Updates

About Us

About You

When you use our App, you become our user (“User”).

Personal Data

Sources of Data

We receive data when you visit our App and interact with it, depending on your actions in the App.

We may also, although we do not necessarily do so, receive data from third parties. It depends on your settings and the features you use.

Legal Basis for Processing

To process your personal data, we rely on the following legal bases:

• performance of the contract — for the processing of personal data necessary for the negotiating on, conclusion, and performance of a contract with you;
• legal obligation — for the processing of data as required by applicable laws or if requested by a law enforcement agency, court, supervisory authority, or another state-authorized public body;
• legitimate interest — for the processing necessary for the development of our services, taking into consideration your interests, rights, and expectations;
• consent — for additional processing for specific purposes.

Technical Data

We collect technical data to optimize performance, debug issues, and enhance features while ensuring security and privacy in order to improve the overall user experience.

Account Data

Account data refers to all Users. We collect this data to track and analyze transactions, provide personalized experiences, maintain transaction history, and improve user engagement.

Free User Data

We collect Free User personal data to register you within the App, add preferred cloud services, and provide our services.

Subscription User Data

We collect Subscription User personal data to register you within the App, add preferred cloud services and provide our services. We also collect payment data to facilitate secure transactions and manage subscription services.

Expense Report Subscriber Data

We collect Expense Report Subscriber personal data to register you within the App, add preferred cloud services and provide our services. We also collect payment data to facilitate secure transactions and manage Expense Report subscription services.

Support Requestor Data

When you address your request to support in the App, we collect some information to help you resolve the issue.

Feedback Provider Data

When you submit your feedback about the App to us directly or via third-party platforms, we process personal data in your feedback, which may include your first and last name, username, the text of the feedback and/or any other information such as the feedback submission date, the rating which you assigned to the App, etc., contained in or related to the feedback.

Data Received from Third Parties

We may receive some personal data from third parties.

The amount of data collected, the purposes, and the legal basis for processing is determined by the respective privacy documents of these parties.

Data Sharing with Third Parties

We use your personal data on the basis of the performance of the contract to provide services and communicate with the Users.

We share your data with the service providers (please, request Annex A. List of the processors to look through the list of service providers) and contractors to the extent necessary to provide services, technical and customer support, who, for example, help us:

• operate, develop, and improve the features and functionality of our App;
• provide you with their services;
• complete your payment transactions;
• fulfill your support requests;
• convert your files;
• communicate with you as described elsewhere in this Privacy Notice.

In addition, we have implemented organizational and technical measures to ensure the security of personal data during data transfer to third-party.

We can share your data on the following grounds: consent, compliance with the law, and performance of a contract.

Details

Performance of a contract. We may transfer your data to our contractors and partners for contractual purposes.

Consent. We may transfer your personal data based on your explicit consent.

Compliance with the law. We may disclose your personal data to third parties to the extent that it is necessary:

• to comply with a government request, court order, or applicable law;
• to prevent unlawful use of our App or policies;
• to protect against claims of third parties;
• to help prevent or investigate fraud.

Transfer of personal data to third parties. We may transfer your personal data to third parties based on a data processing agreement, subject to the application of technical and organizational measures to protect your personal data. We may share data with certain companies, consultants, and contractors hired to provide certain services to us or on our behalf.

Please note! We will ask for your consent if the transfer of data is not part of the contract.

Data Transfer Outside the European Economic Area

The personal data we collect is stored on servers in the USA. The data is stored in the USA by default, but we may need to process your personal data in another country. We also share some data with our service providers in Ukraine.

There is no adequate decision by the European Commission regarding either the USA or Ukraine. This means that the USA and Ukraine are not deemed to provide an adequate level of protection for your personal data. We use adopted Standard Contractual Clauses based on legislation assessments for data protection during transfer and storage.

You can read more detailed measures to protect your personal data here.

However, if a data transfer is required to perform a contract or provide you services, we have the right to do so without your consent.

Security Measures

We systematically perform Data Protection Impact Assessments to ensure that we use an appropriate level of technical and organizational measures to prevent accidental or unlawful destruction, loss, alteration, and unauthorized disclosure of or access to personal data transmitted, stored, or otherwise processed. 

To be more specific, to protect your personal data, we use HTTPS and encryption, divided group and individual access (where appropriate), an alarm system, corporate VPN, and written approved internal policies (like password policy and physical access policy). 

Moreover, we systematically monitor our technologies’ state of the art and never forget about the backups. All our contractors are under contractual obligations compliant with the GDPR requirements. You can contact customer support in case of any questions regarding the security issues.

Here you can find information about the specific steps we mentioned above:

Data Subjects Rights

European Economic Area Residents

You, as a data subject, have the right to interact with your data directly or through a request to us. This section describes these rights and how you can exercise them:

United States Residents

You, as data subjects, have some special privacy rights. To use them, please contact us.

Note: Depending on the state and legislative requirements, we have from 30 to 60 days to exercise your request, with the right to postpone it for 30 days more.

If your complaint is not satisfied, you can file a complaint with the Federal Trade Commission.

Your rights vary depending on the laws that apply to you, but may include:

Do Not Sell My Personal Information

California residents have the right under the California Consumer Privacy Act (“CCPA”) to opt out of the “sale” of their personal information by a company governed by the CCPA.

Readdle does not sell your personal information to anyone nor use your data as a business model.

However, we support the CCPA by allowing California residents to opt out of any future sale of their personal information. If you would like to record your preference that we will not sell your data in the future, please contact us at dpo@readdle.com.

Privacy Notice Updates

The Privacy Notice and the relationships falling under its effect are regulated by the General Data Protection Regulation. Existing laws and requirements for processing personal data are subject to change. Should this be the case, we will publish a new version of the Privacy Notice addressing such changes in our App.

If we make substantial changes to the Privacy Notice or the App that affect your data privacy rights, we will notify you by email or display information in the App and ask you to read it. We will notify you in advance, and if you continue using the App after the changes come into effect, it shall be deemed that you have agreed to and accepted the updated Privacy Notice.