Introducing Calendars Planner: a new easy way to manage your daily tasks on iPhone

To-dos at your fingertips

Calendars Planner is designed to simplify the way you manage tasks, to-do lists and schedules. Life moves fast, and keeping it all together shouldn’t feel like a full-time job. That’s where this update comes in, to help you plan smarter, stay organized, and make more room for what really matters.

To-dos meet time

Many people turn calendar events into makeshift to-dos because it’s often the quickest way to capture tasks on the go. It works, but it’s far from ideal. With Calendars Planner, you no longer need this workaround.

Now, you can create to-dos as they are meant to be: simple, clear, and easy to manage. This brings two key benefits:

• Clarity: visually distinguish between events and to-dos. No more confusion about what’s an appointment and what’s a task.
• Satisfaction: you can mark to-dos as completed, giving you that small but rewarding sense of accomplishment.

Marking tasks done lets you instantly see what’s completed and what’s not, making it easier to track progress. Users often say crossing items off a list feels satisfying, and now, you can do it right on your iPhone.

A fresh look for Planner

Your calendar doesn’t have to look like a spreadsheet. The Planner section has been completely redesigned. It’s now easier to view, organize, and prioritize your to-dos across all calendar views—day, week, or month. You can mark tasks as done directly on the timeline. This means you can instantly see what’s completed and what’s still pending, helping you stay on top of your day without switching between menus.

With Planner, your to-dos and events live side by side, giving you a clear and complete overview of your schedule. Whether you’re scheduling a day full of tasks or taking a long-term view, Planner gives you everything you need in one interface. It’s clean, intuitive, and fits seamlessly into your workflow.

Quick access to your to-dos

The new menu ‘Quick Scheduler’ puts all your to-do lists at your fingertips.

Here’s what’s new:

• Lightning Icon: Tap the lightning icon to instantly access your to-do lists. Swipe between lists to see everything at a glance.
• Add To-Dos Directly: Add new to-dos to any list right from the quick-access menu — no need to rely solely on the general "+" button.
• Customize Your Menu: Choose which lists to display in the quick-access menu and arrange their order for faster navigation.

This makes managing your to-dos faster and more intuitive than ever.

Shortcuts for flexible tasks

Shortcuts are perfect for tasks you do frequently but without a fixed schedule. Unlike recurring events, which repeat at set intervals, shortcuts give you quick access to tasks you need to schedule on the fly.

Create shortcuts once, and they’ll always be ready when you need them. With a single tap, drop these tasks into your timeline without having to create them from scratch each time.

Make your calendar your own

Your schedule should reflect your style. Make your calendar truly yours with custom themes, ranging from minimalist designs to vibrant color palettes. 

Calendars Planner also ensures that your tasks stay consistent across all your devices by syncing with Apple Reminders, Google Tasks, and Calendars for Mac. Wherever you plan, everything stays up to date across your devices.

Daily planning, reimagined

We built Calendars Planner for those who see their calendar as more than a grid of dates. In a world where schedules blur into to-do lists, Calendars Planner unites tasks and scheduling into one seamless experience.

No more toggling between apps or losing sight of what matters. With Calendars Planner, your day isn’t just organized; it’s elevated. Tasks get done, events stay clear, and life feels a little more manageable — the way it should be.

How to use Planner on iPhone?

1. Quick access to to-dos

• Tap the lightning icon at the bottom of the screen to instantly access all your to-do lists.
• Swipe between lists to navigate and see what’s on your plate.

2. Drag and drop to-dos

• Tap and hold a task in the quick-access menu and drag it directly onto your timeline.
• In the Day view, adjust task durations to time-block effectively.
• In the Week or Month views, tasks will drop into the all-day section without a specific time slot. Mark tasks as done directly on the timeline in Day, Week, or Month views, giving you a seamless way to track progress.

3. Add new to-dos

• Use the quick-access menu to add tasks directly to any list.
• No need to rely on the general "+" button that’s used for both tasks and events — now you can focus specifically on your to-dos.

4. Customize your quick-access menu

• Choose which to-do lists you want to display in the menu.
• Arrange the order of your lists for faster navigation and better organization.

5. Planner

• The redesigned planner gives you a clear view of your to-do lists where you can manage then easily.
• Shortcuts help you quickly add flexible tasks to your timeline without setting a fixed schedule. Instead of recreating tasks each time, simply tap a shortcut to drop them into your day or week view instantly.
• You can also sort, color-code, and drag tasks between lists for seamless organization.

6. Show or hide dates navigator

• Tap the calendar icon on the bottom left to toggle the dates navigator.
• Pro tip: Long press the calendar icon or dates navigator to activate the Go-To-Date function, allowing you to jump quickly across months and years.

Get started with Calendars Planner

Calendars Planner is available starting today as part of Calendars Pro. To use Calendars Planner:

• Update to the latest version of Calendars on your iPhone.
• Tap the lightning icon to access your to-dos instantly.
• Start scheduling your day with drag-and-drop ease.

What’s next

This release is just the beginning. Speaking about future updates, we are surely going to bring new rescheduling options for tasks, events, and routines to make your planning more flexible. Our goal is to help you take control of your time, making room for what matters most.

Until then, get ready to take control of your schedule with Calendars Planner for iPhone. Ready to turn intention into action? Start planning your way today.